Order Allocating Occupational Safety and Health Duties

Employer / organization​

No. Document number​ dated Document preparation date · Locality​

To comply with Article 214 of the Labor Code of the Russian Federation (ТК РФ) and organize the OSH function under Article 223 of that Code, I HEREBY ORDER:

• Introduce the allocation of duties from Effective date for Sites and units​. I retain overall organization and responsibility for providing resources.
• Assign OSH coordination to the specialist / department head: Selected employee's full name​, Selected employee's position​. Basis for the department/position and qualifications: Staff function and qualifications​.

For production activities with more than 50 employees, establish an OSH department or in-house specialist position; appointing a responsible person under this order does not replace that duty.

Before assigning coordinator functions, confirm training under the relevant programs with an external training organization or appropriate individual entrepreneur as prescribed by Rules No. 2464; include training details in the appointment basis. A position title and order do not themselves prove training.

Allocation of functions​ Managers shall ensure safe work, briefings, training, special assessment of working conditions (СОУТ), risk management, personal protective equipment (СИЗ), mandatory medical measures under applicable requirements, incident response and employee information. The coordinator organizes processes and monitoring but does not replace immediate work supervisors. Substitution during responsible persons' absence: Substitution procedure​. Substitutes are authorized for the function after necessary training and documentation of authority.

Before work begins, unit heads shall check workplace readiness, equipment and protective device serviceability, and employees' necessary training and authorizations. Do not assign work without mandatory training, briefings, knowledge assessment and medical clearance where required. Arrange timely hazard identification, participate in special working conditions and risk assessments, and communicate results and safeguards to employees. When technology, equipment or work content changes, inform the coordinator and review measures before affected work begins. Ensure necessary protective equipment is used, checked for serviceability and replacement requests are submitted promptly. In an immediate threat to life and health, suspend affected work, remove people from the danger zone and notify the employer. Immediately report incidents to management, arrange first aid and emergency calls, and preserve the scene unless this creates a new threat. Participate in investigations and prepare documents within the granted authority. The OSH coordinator provides methodological support, organizes shared processes, checks implementation and reports nonconformities. Monitoring does not replace the area manager's daily actions. The employer decides on resources, correction of violations and changes to work organization.

A violation is closed only after actual correction is verified; lack of resources is not proof of safety. If a deadline is extended, the employer determines interim measures and whether work may continue.

Substitution is formalized before duties begin and does not confer authority without necessary training and personnel documentation. Report identified violations and resource needs to the head as follows: Reporting channels and deadlines​. Allocation of functions does not release the employer from its duties. I retain oversight of implementation.

Signatory's position​ ______________ / Head's full name​ /

Acknowledgment sheet​

Persons responsible in departments ensure daily monitoring of workplaces, serviceability of equipment and guards, communication of hazards, issue and use of personal protective equipment (СИЗ), and timely referrals for training and medical examinations. They do not permit persons without the necessary training and authorization to work independently, stop hazardous work and promptly report threats and incidents to the head of the organization. The occupational safety and health coordinator arranges methodological support, records mandatory measures, monitors implementation and proposes risk reductions. The personnel department provides personnel documents and arranges acknowledgment; accounting arranges funding for agreed measures. Appointment under this order does not remove the employer's duties or replace appointments to specific responsible roles where separate qualifications or authority are required.