Notice of the Right to Switch to Electronic Employment Records

Employer / organization​

No. Document number​ dated Document preparation date · Locality​

To employee Selected employee's full name​, Selected employee's position​. Dear Selected employee's full name​, You previously chose to continue having a paper employment record book maintained. This right continues when you take up subsequent employment. Under Part 5 of Article 2 of Federal Law of 16.12.2019 No. 439-FZ (439-ФЗ), you may subsequently submit a written application to receive employment history information under Article 66.1 of the Labor Code of the Russian Federation (ТК РФ). If electronic information is chosen, the employer issues the paper employment record book with an entry recording the application and is released from further duties to maintain and store it. Keep the issued book as evidence of information previously entered. The law does not provide for a return to paper record keeping after switching to electronic information. Until a duly submitted application is received, the existing paper record book continues to be maintained. Failure to apply and signing for receipt of this notice do not constitute consent to switch. Electronic information includes details of the employer, job function, permanent transfers and termination of the employment contract. Information is submitted to the Social Fund of Russia (СФР) regardless of whether the paper record book is retained.

Submit your application to Recipient of the application: unit, position and full name​; submission arrangements: How to submit a written application​. This notice does not establish a new mandatory deadline for choosing. For clarification, contact: Contact for clarification​.

Signatory's position​ ______________ / Head's full name​ /

Notice received by ______________ / Selected employee's full name​ /, date ______________. The signature confirms receipt of information, not a choice of record-keeping format.

Information may be obtained from the employer for the period of employment with that employer, from the Social Fund of Russia (СФР), through a multifunctional public services center (МФЦ), or through the public services portal in the form available for the relevant channel. An employer that does not maintain your paper record book provides information by the method chosen in the application: a certified paper copy or an electronic document bearing an enhanced qualified electronic signature, if available. If you find an error, contact the employer to have the submitted information checked and corrected.