Right to Work Check Checklist & Record

RIGHT TO WORK CHECK CHECKLIST AND RECORD

Employee / worker: Employee / worker name​, job title "Job title​", start date Start date.

1. PURPOSE 1.1. This record documents the right to work check carried out before Employee / worker name​ began work, in order to establish a "statutory excuse" against a civil penalty for employing an illegal worker. The current civil penalty is up to £45,000 for a first breach and up to £60,000 for a repeat breach, per illegal worker, with criminal liability possible in serious cases.

2. CHECK PERFORMED 2.1. Type of check: Type of checkManual document checkOnline right to work check (share code)Identity Document Validation Technology (IDVT) via certified provider. 2.2. Document(s) checked: Document(s) checkedBritish/Irish passportBiometric Residence Permit (BRP) / Biometric Residence Card (BRC)eVisa (online immigration status)Other Home Office document. 2.3. Home Office share code used: Home Office share code​. The online check was viewed on the Home Office service and the profile photograph was compared with the person presenting themselves for work. 2.4. Document expiry / permission end date: Document expiry / permission end date.

3. WHEN AND BY WHOM 3.1. Check carried out on Date check carried out, before the employee's first day of work. 3.2. Checked by: Checked by​.

4. FOLLOW-UP CHECKS 4.1. The right to work is time-limited, so a follow-up check is required before the current permission expires. Follow-up check due: Follow-up check due date. A diary reminder has been set.

5. RECORD-KEEPING 5.1. Copies retained​

6. NOTES 6.1. ⚠️ From 1 October 2026, the duty to carry out right to work checks is extended to gig economy and zero-hours contractors, not only employees, under the Border Security, Asylum and Immigration Act 2025 — confirm which categories of worker this checklist must cover before that date.

SIGNATURES Checked by ______________ / Checked by​ / Date: Date check carried out