Order Appointing Persons Responsible for Medical Examinations

Employer / organization​

On Appointing Persons Responsible for Mandatory Medical Examinations

Order date, City​

To comply with Article 220 of the Labor Code of the Russian Federation (ТК РФ) and the applicable Procedure approved by Order of the Ministry of Health of Russia of 28.01.2021 No. 29n (29н), I order as follows with effect from Effective date: Appoint Position of the employee being appointed​, Full name of the employee being appointed​ as coordinator. Examination scope: Employee categories, factors and work types​. Arrange pre-employment and periodic examinations where applicable. The coordinator shall determine employee categories from actual factors and work types, compile and update necessary lists, arrange referrals, liaise with the medical organization and monitor completion. Allocate preparation of referrals, liaison, recording of medical examination conclusions, familiarization and payment among the following persons:

Allocation of functions to specific persons: Persons responsible by function​. Before issuing referrals, the coordinator shall arrange selection of a medical organization, license verification, conclusion of an agreement and agreement on examination conditions. For periodic examinations, send approved named lists to the medical organization at least two months before the agreed start date, unless the agreement specifies another period. The medical organization prepares a calendar plan no later than ten working days after receiving the list and at least fourteen working days before the agreed start, agrees it with the employer, and its head approves it. Familiarize employees with the plan at least ten working days before the start. The employer's order does not replace the calendar plan. The employer bears the cost of mandatory examinations. Ensure statutory guarantees. Before examinations begin, the coordinator submits agreed information for funding; receipt of a medical conclusion does not automatically authorize all work where restrictions apply. The person responsible for records shall register referral issue and monitor completion and receipt of documents needed by the employer. Unit heads shall report non-attendance and changes in work. The coordinator determines reasons for non-completion and arranges a lawful decision on authorization to work without disclosing medical information to unauthorized persons. Obtain and retain only medical examination conclusions needed by the employer and restrict access; do not collect diagnoses or employees' medical files for general personnel access. If a mandatory examination is not completed or contraindications are identified, formalize a decision on authorization/suspension under the prescribed procedure, taking account of causes and guarantees. Automatically treating every missed examination as culpable and withholding pay is prohibited.

Record the date and particulars of the medical conclusion received, necessary work restrictions and the personnel decision separately in a system with restricted access; do not copy diagnoses into the log. I retain oversight of implementation.

Head's position​ __________ / Head's full name​ /

Persons acquainted with the order (personal signatures and dates): Acknowledgment: full name, position, actual date and signature​