New Hire Onboarding Checklist

NEW HIRE ONBOARDING CHECKLIST

Employee: Employee name​ Province: ProvinceOntarioBritish ColumbiaAlbertaQuebecOther Start date: Start date

1. TAX WITHHOLDING FORMS 1.1. Federal TD1: Federal TD1 form statusReceivedRequested — pendingNot yet requested. 1.2. Provincial withholding form: Provincial tax withholding form statusReceivedRequested — pendingNot yet requested. ⚠️ Quebec: use form TP-1015.3 (Revenu Québec) instead of a provincial TD1.

2. IDENTITY AND RIGHT TO WORK 2.1. SIN status: Social Insurance Number (SIN) verifiedVerifiedPending, checked on SIN verification date. 2.2. If the SIN begins with "9" (temporary resident), confirm the accompanying work permit and its expiry date.

3. EMPLOYMENT AGREEMENT 3.1. Signed before the employee's first shift: Employment agreement signed before the employee's first shiftYesNo. Signing after the employee has already started can undermine the enforceability of the agreement's terms.

4. EMPLOYMENT STANDARDS INFORMATION 4.1. Provided on: Employment standards information provided to employee. ⚠️ Ontario: a copy of the mandatory ESA information sheet must be given to every employee within 30 days of hire. ⚠️ Ontario employers with 25 or more employees must also give written information about the hire (legal employer name, contact information, work location, pay rate, pay period) before the employee's first shift.

5. HEALTH & SAFETY TRAINING 5.1. Basic H&S awareness training: Basic health & safety awareness training date. 5.2. WHMIS training (if the role involves hazardous products): WHMIS training date (if handling hazardous products).

6. WORKERS' COMPENSATION 6.1. Workers' compensation coverage confirmed​

7. ACCESS AND EQUIPMENT 7.1. Access, uniform, and equipment issued​

COMPLETED BY ______________ DATE ______________