An information letter for an employee with a paper employment record book or a right to make a choice at a later date. Does not reproduce the mandatory 2020 notification campaign.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
Required fields not filled: 11. The PDF will have blank lines in their place to fill in by hand.
Click a field label in the text and type, or use the form. Empty fields become blank lines in the PDF.
No. dated ·
To employee , . Dear , You previously chose to continue having a paper employment record book maintained. This right continues when you take up subsequent employment. Under Part 5 of Article 2 of Federal Law of 16.12.2019 No. 439-FZ (439-ФЗ), you may subsequently submit a written application to receive employment history information under Article 66.1 of the Labor Code of the Russian Federation (ТК РФ). If electronic information is chosen, the employer issues the paper employment record book with an entry recording the application and is released from further duties to maintain and store it. Keep the issued book as evidence of information previously entered. The law does not provide for a return to paper record keeping after switching to electronic information. Until a duly submitted application is received, the existing paper record book continues to be maintained. Failure to apply and signing for receipt of this notice do not constitute consent to switch. Electronic information includes details of the employer, job function, permanent transfers and termination of the employment contract. Information is submitted to the Social Fund of Russia (СФР) regardless of whether the paper record book is retained.
Submit your application to ; submission arrangements: . This notice does not establish a new mandatory deadline for choosing. For clarification, contact: .
______________ / /
Notice received by ______________ / /, date ______________. The signature confirms receipt of information, not a choice of record-keeping format.
Information may be obtained from the employer for the period of employment with that employer, from the Social Fund of Russia (СФР), through a multifunctional public services center (МФЦ), or through the public services portal in the form available for the relevant channel. An employer that does not maintain your paper record book provides information by the method chosen in the application: a certified paper copy or an electronic document bearing an enhanced qualified electronic signature, if available. If you find an error, contact the employer to have the submitted information checked and corrected.
This is a draft template. Before signing, complete all applicable fields and check the facts, the signatories' authority and current law. This template is not legal advice.
Documents that are usually drawn up in the same process.
An internal employee record card with hiring, transfer, training and leave sections. An employer-designed form based on the T-2 structure; does not replace special military registration documents.
Internal rules for processing personnel data: purposes, access, storage, transfers, requests and incidents. Intended for employers; requires a completed purpose register and an accurate description o…
Employment contract with a choice of work arrangements and remuneration, including detailed terms for remote work and piecework records.
8 of 12 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.