Employer-side checklist for hiring a foreign employee under the Employment of Foreign Manpower Act (EFMA) — from quota and In-Principle Approval (IPA) through security bond, insurance, medical exam, levy, and renewal/cancellation.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone.
Required fields not filled: 5. The PDF will have blank lines in their place to fill in by hand.
Click a field label in the text and type, or use the form. Empty fields become blank lines in the PDF.
WORK PASS EMPLOYER CHECKLIST (IPA → PERMIT → RENEWAL)
Employee: FIN: Pass type:
This checklist tracks the employer obligations under the Employment of Foreign Manpower Act (EFMA) and the conditions attached to work passes issued by the Ministry of Manpower (MOM).
1. QUOTA 1.1.
2. IN-PRINCIPLE APPROVAL (IPA) 2.1. IPA number and validity:
3. SECURITY BOND 3.1.
4. MEDICAL INSURANCE 4.1.
5. MEDICAL EXAMINATION 5.1.
6. PASS ISSUANCE 6.1. Pass issued on: . Expiry: .
7. LEVY 7.1. 7.2. It is a criminal offence under the EFMA for the employer to deduct levy from, or seek a kickback of the levy from, the employee's salary.
8. HOUSING AND SALARY COMPLIANCE 8.1. Housing: 8.2. Salary paid vs IPA:
9. ON TERMINATION 9.1. The work pass must be cancelled within 1 week after the employee's employment ends, with repatriation arranged where required (for Work Permit holders, at the employer's expense).
Completed by ______________ Date ______________
This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.
Documents that are usually drawn up in the same process.
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Itemised pay slip that must accompany every salary payment (or be issued within 3 working days of payment) under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 20…
1 of 13 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.