Combined employee, salary/hours, and leave record required under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 — retained for 2 years (1 year after the employee leaves) and produced to MOM on unannounced inspection.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone.
Required fields not filled: 5. The PDF will have blank lines in their place to fill in by hand.
Click a field label in the text and type, or use the form. Empty fields become blank lines in the PDF.
EMPLOYEE AND LEAVE RECORDS
Employee: (NRIC/FIN ) Start date: End date:
This record is maintained under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016, which require employers to keep employee records, salary records, hours-of-work records (for employees covered by Part IV), and leave records — for 2 years while the employee remains employed, and for 1 year after the employee leaves — and to produce them to the Ministry of Manpower (MOM) on request, including unannounced inspections.
1. ANNUAL LEAVE 1.1.
2. SICK AND HOSPITALISATION LEAVE 2.1.
3. CHILDCARE LEAVE 3.1. Days taken:
4. MATERNITY / PATERNITY LEAVE 4.1.
5. UNPAID LEAVE 5.1.
6. HOURS AND OVERTIME 6.1.
7. WORK PASS (IF APPLICABLE) 7.1.
This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.
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1 of 11 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.