Regulation on the commission for the special assessment of working conditions

Employer / organization​

No. Document number​, Document date. Approved by order: Order approving the regulation​.

This regulation sets out how the employer’s duties are to be performed during the special assessment of working conditions (СОУТ), in accordance with Federal Law (ФЗ) No. 426-FZ. Assessment schedule: Schedule for the special assessment of working conditions​. A commission with an odd number of members is established. The chair is the employer or the employer’s representative: Chair: full name and position​. Membership: Commission membership: full names, positions and roles​. The special requirements applicable to small businesses are taken into account when determining membership; an occupational safety and health specialist, or an external specialist permitted for this employer, must be included. Changes to membership are documented by the employer’s order. A member’s absence does not authorize anyone to sign on that member’s behalf; proper participation and execution of signatures must be ensured before a decision is made.

Before work begins, a list of workplaces, including similar workplaces, must be approved; the necessary information on processes, equipment, factors and previous assessments must be compiled. The special assessment of working conditions is conducted jointly with an organization meeting the prescribed requirements: Organization conducting the assessment and contract​. The commission reviews the results of factor identification, decides matters within its statutory competence and works with experts. Measurements and expert opinions may not be replaced by the employer’s decision. Employees must be given the opportunity to be present during assessment of their workplace, make proposals and receive explanations provided for by law.

Commission members sign the report, and the chair approves it no later than 30 calendar days after the organization that conducted the assessment sends the report to the employer. A dissenting member may submit a reasoned dissenting opinion, which is attached to the report. Under the sole-person option, the authorized person executes the documents within the powers granted by law. After approval, the employer arranges notification of the organization that conducted the assessment, employee familiarization against signature, the necessary declarations and publication of summary data where required. The organization that conducted the assessment must be notified and sent a copy of the approved report within three working days of approval; the notification method must provide confirmation of receipt, and the copy must be sent in the manner prescribed by law. Employees must be familiarized with the report against signature no later than 30 calendar days after its approval; periods of temporary incapacity for work, leave, business travel and rest between rotational work periods are excluded. Summary data on working-condition classes and improvement measures must be published on the official website, if any, within 30 calendar days of approval, in compliance with requirements concerning personal data and legally protected confidential information. Measures to improve working conditions are developed based on the results; entitlements and compensation are determined by applicable rules. The commission may not arbitrarily lower a working-condition class or cancel mandatory entitlements.

The chair organizes review of the workplace list and results, receipt of experts’ materials and signing of the report. Decisions are recorded in minutes stating the date, matter considered, members present, conclusions and appendices. Materials and dissenting opinions are retained with the report. Additional meeting rules and storage location: Procedure for recording meetings and retaining materials​. The employer may request substantiation of results and documents confirming the provider’s compliance with requirements, and use statutory appeal procedures and expert review of quality. These rights do not permit the commission to amend measurement results itself.

The list must be approved before work begins; actual similarity is confirmed against the full set of criteria. Signatory’s position​ __________ / Full name of the employer’s signatory​ / Acknowledged by: full names, signatures, dates __________.