Mandatory information clause under art. 13 RODO (GDPR) — used at booking, loyalty sign-up, salon intake forms, or hotel check-in, wherever a customer's personal data is first collected.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone.
Required fields not filled: 9. The PDF will have blank lines in their place to fill in by hand.
Click a field label in the text and type, or use the form. Empty fields become blank lines in the PDF.
GDPR INFORMATION CLAUSE FOR CUSTOMERS (OBOWIĄZEK INFORMACYJNY RODO) (art. 13 RODO — Regulation (EU) 2016/679)
, Effective date:
1. DATA CONTROLLER 1.1. is the data controller (administrator danych) for the personal data described below. 1.2. Data-protection contact (IOD), if appointed:
2. PURPOSE AND LEGAL BASIS 2.1. Purpose: 2.2. Legal basis:
3. CATEGORIES OF DATA 3.1.
4. RECIPIENTS 4.1.
5. RETENTION 5.1.
6. RIGHTS OF THE DATA SUBJECT 6.1. 6.2. Includes the right to lodge a complaint with the Prezes Urzędu Ochrony Danych Osobowych (UODO).
7. WHERE THIS CLAUSE MUST BE SHOWN 7.1. Wherever customer data is first collected: booking forms, loyalty-programme sign-up, salon/spa intake questionnaires, hotel check-in forms.
This is a boilerplate template, not legal advice. Polish employment, data-protection and consumer-protection law (the Kodeks pracy — Labour Code, arts. 25¹, 29, 29 §3; the RODO/GDPR — Regulation (EU) 2016/679; the ustawa o minimalnym wynagrodzeniu za pracę; the ustawa o świadczeniu usług drogą elektroniczną; and the ustawa o prawach konsumenta) is highly procedural, tied to fixed statutory deadlines (the "syndrom pierwszej dniówki" under art. 29 KP, the 7-day informacja o warunkach zatrudnienia, the 33-month/3-contract fixed-term cap, the 14-day right of withdrawal, the last-working-day świadectwo pracy) and changes frequently — including the 2026 minimum wage (4 806 zł/month, 31,40 zł/hour), the staged staż pracy reform (01.01.2026 for the public sector / 01.05.2026 for the private sector, with a 24-month window to document past periods) and the foreign-worker work-notification deadline shortened from 14 to 7 days as of 05.03.2026. Have this document reviewed and adapted by a Polish employment/ legal advisor (radca prawny / adwokat) and verified against current PIP, ZUS and UODO thresholds and guidance before use.
Documents that are usually drawn up in the same process.
Informed consent for salon procedures (colouring, perms, manicure/pedicure, device-based cosmetology) — protects against claims and covers the explicit-consent requirement for health data as a specia…
Mandatory terms of sale for an online store under the ustawa o świadczeniu usług drogą elektroniczną (art. 8) and the ustawa o prawach konsumenta — must include the 14-day right of withdrawal and the…
The workhorse HoReCa staffing contract; minimum rate 31,40 zł brutto/hour in 2026 and a mandatory ewidencja godzin (hours record, kept 3 years) to prove compliance; full "ozusowanie" (ZUS contributio…
0 of 10 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.