Mandatory Rules of Employment for any workplace (事業場) with 10 or more employees, counting part-timers, under Articles 89-90 of the Labor Standards Act (労働基準法) — must be filed with the Labor Standards Inspection Office (労働基準監督署) together with a written opinion (意見書) from a representative of the employees.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone.
Required fields not filled: 10. The PDF will have blank lines in their place to fill in by hand.
Click a field label in the text and type, or use the form. Empty fields become blank lines in the PDF.
RULES OF EMPLOYMENT (就業規則)
— Establishment: Employee count status:
These Rules of Employment are issued under Articles 89-90 of the Labor Standards Act (労働基準法). Any establishment (事業場) with 10 or more employees, counting part-timers, must maintain Rules of Employment, file them with the Labor Standards Inspection Office (労働基準監督署) together with a written opinion (意見書) of a representative of the employees, and disseminate (周知) them so every employee can access them. Non-compliance can be punished by a fine of up to ¥300,000.
1. WORKING HOURS, BREAKS, AND HOLIDAYS 1.1.
2. WAGES 2.1.
3. DISCIPLINE AND DISMISSAL 3.1.
4. LEAVE 4.1.
5. BONUSES AND ALLOWANCES 5.1.
6. SAFETY AND HEALTH 6.1.
7. EMPLOYEE REPRESENTATIVE OPINION (意見書) 7.1.
8. FILING AND EFFECTIVE DATE 8.1. Filed on: . Effective from: .
9. DISSEMINATION (周知) 9.1.
This is a boilerplate template, not legal advice. Japan's employment, consumer, and food-safety regimes are subject to phased and periodic changes — including the April 2024 expansion of mandatory items in the 労働条件通知書 (Notice of Working Conditions) under the Labor Standards Act (労働基準法), the Freelance Act (フリーランス保護法, in force since 1 November 2024), the 2020 Civil Code (民法) reform requiring a stated liability cap (極度額) in guarantor agreements (身元保証書), the Act on the Protection of Personal Information (個人情報保護法, "APPI"), the Act on Specified Commercial Transactions (特定商取引法), and the Food Sanitation Act (食品衛生法) HACCP-based sanitation management requirement — have this template reviewed and adapted by a bengoshi (弁護士) or shakai hoken rōmushi (社会保険労務士) before use, and confirm current rules at mhlw.go.jp and caa.go.jp on the date of use.
Documents that are usually drawn up in the same process.
Signed employment contract, typically combined in practice with the Notice of Working Conditions ("労働条件通知書兼雇用契約書") — a written contract is not itself required by the Labor Standards Act (労働基準法), but…
Combined Employee Register (労働者名簿), Wage Ledger (賃金台帳), and Attendance Book (出勤簿) that every employer must maintain under Articles 107-109 of the Labor Standards Act (労働基準法), from the first employee…
Sanitation control plan required for all food businesses under the Food Sanitation Act (食品衛生法) — "HACCP-based sanitation management" (HACCPの考え方を取り入れた衛生管理), mandatory since June 2021, with a simplifie…
2 of 13 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.