Written warning to an employee for misconduct or poor performance — progressive discipline documentation that supports a later summary dismissal (EO s.9) or protects against an unreasonable dismissal claim under Part VIA of the Employment Ordinance.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
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WRITTEN WARNING LETTER
Employee: Position: Date: Warning level:
This letter records a warning issued to the Employee. Progressive documentation of this kind supports the employer's position under Part VIA of the Employment Ordinance (EO, Cap. 57) — which protects employees against unreasonable and unlawful dismissal — and, where conduct is serious enough, forms part of the basis for summary dismissal without notice under EO s.9.
1. ISSUE 1.1.
2. PRIOR WARNINGS ON FILE 2.1.
3. EXPECTED IMPROVEMENT 3.1. 3.2. This will be reviewed by:
4. CONSEQUENCE IF THE ISSUE RECURS 4.1.
Issued by:
Employer representative ______________ / / Employee (acknowledged receipt, not necessarily agreement) ______________ / /
This is a boilerplate template, not legal advice. Hong Kong's Employment Ordinance, MPF, Employees' Compensation, and PDPO compliance regimes are subject to near-term and phased changes — including the abolition of MPF offsetting for severance/long service payments (in effect since 1 May 2025), the "468 rule" for continuous contracts (in effect from 18 January 2026), the Statutory Minimum Wage rising to HK$43.1/hour (from 1 May 2026, now subject to annual review), the growing statutory holiday schedule (15 days in 2026), and a pending public consultation on cooling-off periods for prepaid beauty/fitness contracts (29 June – 31 August 2026) — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at labour.gov.hk, mpfa.org.hk, pcpd.org.hk, and fehd.gov.hk on the date of use.
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2 of 10 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.