Wage and employment record for an individual employee, kept for the preceding 12 months as required by the Employment Ordinance (EO, Cap. 57) s.49A and produced to the Labour Department on inspection.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
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PAYROLL AND WAGE RECORD
Employee: (HKID ) Position: Start date:
This record is maintained under section 49A of the Employment Ordinance (EO, Cap. 57), which requires every employer to keep, for each employee, a record of wages and employment covering the preceding 12 months, available for inspection by the Labour Department at the place of employment, and to keep the record for a further 6 months after the employee ceases employment.
1. WAGES 1.1. Wage period: , ending . 1.2. Wages earned: . 1.3. Date paid: (must be within 7 days after the end of the wage period, per EO s.23–25).
2. LEAVE 2.1.
3. NOTICE TERMS 3.1.
4. MPF CONTRIBUTIONS 4.1.
5. RETENTION 5.1. Record retained from: . A failure to keep records under EO s.49A is an offence carrying a fine of up to HK$10,000.
This is a boilerplate template, not legal advice. Hong Kong's Employment Ordinance, MPF, Employees' Compensation, and PDPO compliance regimes are subject to near-term and phased changes — including the abolition of MPF offsetting for severance/long service payments (in effect since 1 May 2025), the "468 rule" for continuous contracts (in effect from 18 January 2026), the Statutory Minimum Wage rising to HK$43.1/hour (from 1 May 2026, now subject to annual review), the growing statutory holiday schedule (15 days in 2026), and a pending public consultation on cooling-off periods for prepaid beauty/fitness contracts (29 June – 31 August 2026) — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at labour.gov.hk, mpfa.org.hk, pcpd.org.hk, and fehd.gov.hk on the date of use.
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2 of 12 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.