Written response to a casual employee's "employee choice" notification that they believe they no longer meet the casual employee definition and wish to convert to permanent employment — a written response within 21 days after consultation is mandatory under s 66AAC of the Fair Work Act 2009.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
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CASUAL CONVERSION (EMPLOYEE CHOICE) RESPONSE LETTER
Employer: Employee:
On , you notified us under the "employee choice" pathway in the Fair Work Act 2009 that you believe you no longer meet the statutory definition of a casual employee and wish to convert to full-time or part-time employment.
1. CONSULTATION 1.1. We consulted with you about your notification on , as required before responding.
2. DECISION 2.1.
3. IF ACCEPTED 3.1. New employment type: . 3.2. New agreed hours pattern: 3.3. Effective date of conversion: .
4. IF DECLINED 4.1. Grounds for declining: 4.2. A response declining conversion must be on fair and reasonable operational grounds, or because you no longer meet (or never met) the statutory definition of a casual employee — reasons such as "we intend to reduce your hours" or "we will dismiss you" to avoid conversion are not lawful grounds and are prohibited.
5. TIMING 5.1. This written response is given on , within 21 days after the consultation, as required by section 66AAC of the Fair Work Act 2009.
6. DISPUTES 6.1. If you disagree with this response, you may raise a dispute, including with the Fair Work Commission.
SIGNATURES On behalf of ______________ Employee acknowledged receipt ______________ / /
This is a boilerplate template, not legal advice. Australian workplace, consumer-protection, food safety, and work health & safety law combines uniform federal rules (Fair Work Act 2009, the National Employment Standards, the applicable Modern Award, the Australian Consumer Law) with state- and territory-specific rules that this template flags with ⚠️ but does not resolve for you — have it reviewed and adapted by a lawyer before use, check the current Fair Work Ombudsman resources at fairwork.gov.au (including free official templates and the P.A.C.T. pay calculator), and confirm the Modern Award classification and minimum pay rate in force on the date of use (rates change every 1 July).
Documents that are usually drawn up in the same process.
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2 of 10 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.