The most-cited document in the catalogue — a living checklist of every mandatory ΕΡΓΑΝΗ II filing and its deadline, plus the ψηφιακή κάρτα εργασίας (digital work-time card) status; keep it current, deadlines here are checked directly by the Labour Inspectorate (ΣΕΠΕ).
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
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ΕΡΓΑΝΗ II FILING CHECKLIST (Ε3/Ε4/Ε5/Ε6/Ε7/Ε8/Ε9/Ε11 + ΨΗΦΙΑΚΗ ΚΑΡΤΑ ΕΡΓΑΣΙΑΣ)
Company: (ΑΦΜ ) Reviewed by: on
1. Ε3 — HIRING (ΠΡΟΣΛΗΨΗ) 1.1. ⚠️ Must be filed BEFORE the employee's first day of work — the single most common target of a first-morning Labour Inspectorate check. Status:
2. Ε4 — ANNUAL STAFF TABLE (ΠΙΝΑΚΑΣ ΠΡΟΣΩΠΙΚΟΥ) 2.1. Due every October-November, and again whenever staff or schedules change. Last filed:
3. Ε5 — VOLUNTARY RESIGNATION (ΟΙΚΕΙΟΘΕΛΗΣ ΑΠΟΧΩΡΗΣΗ) 3.1. ⚠️ File within 4 WORKING DAYS, with the employee's signature or a documented notification. Pending:
4. Ε6 — TERMINATION (ΚΑΤΑΓΓΕΛΙΑ) 4.1. ⚠️ File within 4 WORKING DAYS of a written termination being handed to the employee. Pending:
5. Ε7 — FIXED-TERM CONTRACT EXPIRY (ΛΗΞΗ ΣΥΜΒΑΣΗΣ ΟΡΙΣΜΕΝΟΥ ΧΡΟΝΟΥ) 5.1. Tracked expiries:
6. Ε8 — OVERTIME (ΥΠΕΡΩΡΙΕΣ) 6.1. ⚠️ Must be filed BEFORE the overtime happens, not after the fact. Filings:
7. Ε9 — PART-TIME / ROTATING WORK (ΜΕΡΙΚΗ ΑΠΑΣΧΟΛΗΣΗ / ΕΚ ΠΕΡΙΤΡΟΠΗΣ) 7.1. ⚠️ File within 8 days of the arrangement starting, otherwise the law presumes full-time employment. Filings:
8. Ε11 — ANNUAL LEAVE DATA (ΣΤΟΙΧΕΙΑ ΑΔΕΙΩΝ) 8.1. Filing window:
9. ⚠️ ΨΗΦΙΑΚΗ ΚΑΡΤΑ ΕΡΓΑΣΙΑΣ (DIGITAL WORK-TIME CARD) 9.1. Status: 9.2. Mandatory for retail since 06.2024 and for HoReCa (tourism + food service) since 01.03.2025; two further 2026 rollout waves are planned for ~50 additional sectors. An inactive card during a working shift is fined up to €10,500 per employee, and any mismatch between the card and the declared Ε4/schedule is treated as a presumption of undeclared overtime.
This is a boilerplate template, not legal advice. Greek employment, data-protection and consumer-protection law (Π.Δ. 156/1994 and Ν.5053/2023 on written employment terms; Π.Δ. 81/2003 on fixed-term contract chains; Ν.4093/2012 and Ν.4808/2021 on severance; Ν.3850/2010 on occupational risk assessment; the GDPR/Regulation (EU) 2016/679 and Ν.4624/2019; Regulation (EU) 1169/2011 on allergens; Regulation (EC) 852/2004 on HACCP; Ν.2251/1994 on consumer protection; and Ν.1652/1986 on hotel-guest relations) is highly procedural, tied to fixed statutory deadlines administered through the ΕΡΓΑΝΗ II platform (Ε3 hiring BEFORE the first day, Ε5/Ε6 within 4 working days, Ε8 overtime BEFORE it happens, Ε9 within 8 days, Ε11 in the January-March window) and to the ψηφιακή κάρτα εργασίας (digital work-time card, mandatory for HoReCa since 01.03.2025, fined up to €10,500 per employee per inactive shift) — and it changes frequently, including the 2026 minimum wage increase to €920 gross/month (01.04.2026) and further digital-work-card rollout waves planned for 2026. Have this document reviewed and adapted by a Greek employment/legal advisor (δικηγόρος) or accountant (λογιστής) and verified against current ΣΕΠΕ (Labour Inspectorate), ΕΦΕΤ, ΑΠΔΠΧ and ΑΑΔΕ thresholds and guidance before use.
Documents that are usually drawn up in the same process.
Mandatory written employment contract for indefinite, full-time hiring — the hiring must be declared to ΕΡΓΑΝΗ II on form Ε3 BEFORE the employee's first day of work (checked on first-morning Labour I…
Mandatory written information under Π.Δ. 156/1994, updated by Ν.5053/2023 (transposing Directive (EU) 2019/1152) — basic terms must reach the employee within the FIRST WEEK, the remaining terms withi…
Mandatory written termination — without the written form the dismissal is void (άκυρη); must be filed as form Ε6 in ΕΡΓΑΝΗ II within 4 working days; severance is calculated on the Ν.4093/2012 scale (…
1 of 13 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.