Georgia: how sales, inventory and payroll reach the books

For an organization in Georgia, sales, refunds, inventory documents and approved payroll are transferred into the books automatically — you do not enter them by hand. Every book entry is linked to its source document, and a nightly check shows whether everything arrived.

The Georgia package is in beta. General information, not tax advice: agree posting rules and reporting with an accountant.

What the transfer needs#

• An organization with country Georgia and a configured book ("Accounting" → setup wizard).
• For sales and inventory — a location linked to the organization with a start date. Documents of an unlinked location do not reach the books.
• For payroll — an employee assigned to the employer organization and an approved payroll run.

Documents dated before the location link or before the book was configured are not loaded automatically: earlier periods are carried over as balances (see "Balance import").

What reaches the books#

A document is first saved in the organization's send log and then sent to the books. If sending fails, the book catches up on undelivered items by itself overnight.

How to check a month#

1. Open "Accounting" → "Source completeness" and choose the month.
2. Look at the status of each source:
   • "Delivered" — everything the source sent is in the books;
   • "In outbox" — part is still on its way; the nightly check will deliver it;
   • "Gap" — the source has a record the books never received; open the cell and the item in "Needs attention";
   • "Amount differs" — an order is in the books with a different amount than in the POS;
   • "Not measured" — there is nothing to prove completeness for the month.
3. For orders the book checks not only presence but also the amount of each order against POS data; for inventory — the inventory documents of the locations.
4. Resolve gaps and differences before closing the month.

Result: every source shows "Delivered" and there are no differences. While there is a gap, an amount difference or a "Not measured" source, month closing is held; it can be closed only "with an exception" and a comment.

Repeats, cancellations and corrections#

• Sending the same document again does not create a second entry.
• Cancelling an order reverses the sale; the amount in the books returns to zero.
• A corrected payroll arrives as a new revision and replaces the previous one instead of being added to it.
• Do not post a manual entry on top of an automatic one: it creates a duplicate.

Limitations#

• Cash shifts, hotel folios, gift certificates, acquiring, delivery platforms and the bank are not transferred this way.
• Refund amounts are reconciled per location and month by the general "single figure" check (a warning), not one by one.
• Warehouses that are not the same as a location (a separate warehouse) are not covered by the strict check — only by the send log.
• If an organization has no orders or inventory documents in a month, the source is "Not measured" and holds closing; there is no "source not used" mark yet — close "with an exception" and an explanation.
• The transfer is not a filing to rs.ge: returns are prepared and filed separately.

If something is missing from the books#

Related sections#

• Accounting in Georgia: setup, bank and returns
• Close the month and check reports
• Balance import
• Payroll in Georgia