Accounting in Georgia: practical routes for owners and accountants

Accounting helps maintain an organisation's books and prepare calculations using the Georgia package. The package is in beta: an accountant must check completeness and the form's applicability before filing.

Sales, inventory and approved payroll are transferred into the books automatically — when the location is linked to the organization and the book is configured. The "Source completeness" tab shows what arrived for the month; details — how operations reach the books.

Filing, signing, tax payments and annual reporting take place outside the application. A saved submission note does not replace the authority's receipt.

General information, not tax advice. Check the regime, rates, deadlines and reporting requirements with your accountant and the Revenue Service.

What you need to start#

• An organisation whose country is Georgia, with the correct tax number and legal form.
• Accounting enabled; setup requires the owner or a staff member with the appropriate permission.
• A start date, tax regime details and VAT registration details, where applicable.
• Verified balances, statements and supporting documents for the period.
• Your own access to the rs.ge portal for external actions.

The interface language and website domain do not determine tax jurisdiction. Check the organisation's country and the selected book.

Enable accounting and complete setup#

1. Open Extension store → Finance → Accounting and enable the section.
2. Go to Accounting → Settings → Accounting setup → Start setup.
3. Select the organisation. Enter its regime and VAT details from actual registration records.
4. Complete the book, sources, staff, opening data and accountant access steps.
5. On the summary step, review what is ready, what needs action and what remains outside the application.

Progress is saved as you go, so you can stop and resume later.

Result: the organisation and book are selected, and missing inputs are identified. Entering a regime in the wizard does not register it with the tax authority.

For data from a previous system, use balance import. Do not enter the same amount through both import and manual opening balances.

File a return#

1. Select the organisation, book and period in Accounting.
2. Open the relevant tool in Taxes. New-format books also use Forms and returns.
3. Check source data, amount breakdowns and warnings. An empty line alone does not prove that no transaction occurred.
4. Prepare and review the form. If the book changed after preparation, refresh the calculation before approval.
5. Download the file offered for that form, or transfer the checked lines manually.
6. Sign in to eservices.rs.ge, check the form there and submit it.
7. If a filing record is available for the form, record the submission and the receipt you received.

Result: the calculation in the application agrees with the submitted form. Verify acceptance using the receipt and the status in the authority's portal.

“Submission recorded by a person” is your own record. A receipt note is not an automatic rs.ge check either: confirm the organisation, form and period on the receipt.

Tax payment is a separate payment. Filing a return does not make it.

If the form is missing, check All tools, the regime and your permissions. Prepare unsupported forms with your accountant outside the application.

Import a bank statement#

1. Export a statement from internet banking for the correct account and period. Keep the original.
2. Open Accounting → Money → Bank → Upload statement → Choose file.
3. Use a supported format: internet-banking XML or XLSX, CSV, MT940 or camt.053. Check the detected bank profile. For TBC, prefer XML: it carries the account number, currency and the opening and closing balances. A TBC XLSX file has none of these — the account and currency are taken from a file name like GE…TB…GEL.xlsx, so do not rename it.
4. Compare dates, currency, money in/out, row count and closing balances with the original.
5. Review rows waiting for your decision: accept a suitable suggestion or assign the purpose and category yourself.
6. Check the Statement and book balance comparison and explain every difference.

Result: movements have the right classification and balances have been reconciled. An unexplained difference may block month closing.

Reconcile a bank account for the month#

Result: every statement line for the month is matched with a book document or assigned to a category, and the statement balance agrees with the books.

1. On the Bank screen, choose the Month.
2. Check the Statements for … block: every account should show "whole month". "Only … ; the rest of the month is missing" or "no statement for this month" — upload the missing period (periods may overlap). For the current month, "up to … — the month is not over yet" is normal.
3. If an account has no organisation, link it in the Account ownership block on the same screen (needs the settings right) — without it the account's lines cannot be confirmed.
4. Look at the month's figures: Statement lines, Recognised without you, Waiting for you.
5. In the Statement lines table (with Only lines waiting for me ticked), handle each line by its status:
   • "A match is suggested — confirm it" — Confirm or Reject;
   • "Suggested by a starter rule — confirm it" — Accept;
   • "Not recognised" or "The category needs more details" — Decide: in the Bank line window choose the Category, and if needed the location and counterparty. Tick "remember as a rule" so that similar lines are handled without you next time;
   • "Recognised; the document is not in the books yet" — the line waits for a document (for example, a supplier bill); add it and the line will be matched.
6. Click Re-run matching — "Matching queued — the screen will refresh."
7. Check the Balance: statement vs books block: the Statement, Books, In transit, Not in books, Difference and Statement up to columns. You need the matches status. If the statement has no balances, the account shows "balance unknown" — click Enter balance and enter the closing balance from the bank.

A balance difference, an unknown balance or a statement that does not cover the whole month blocks month closing until you explain it. Uploading statements and deciding lines is available to the owner or a user with the review right; without it the bank screen is view-only.

Only TBC statements have been checked against real bank files — the internet-banking XML and the XLSX with Georgian headers. The Bank of Georgia (Business Online XML and XLSX), Liberty and ProCredit profiles are still unverified against real bank files: the screen marks such an upload as unverified, and a recognised bank name does not guarantee correct columns. For these banks MT940 or camt.053 is more reliable. Direct connection to Georgian internet banking is not available.

Do not import a corrected statement as an independent source without checking existing entries. An equal amount does not prove that two rows are the same payment.

Check counterparty settlements#

In Settlements, select the month and either suppliers or customers. Expand the counterparty's documents and payments.

1. Check open amounts, debt age and payments left as advances.
2. Run Link payments if necessary, then review the matches.
3. Run Check month: settlement balances should agree with the book's accounts.

Matching may use a document number, amount or the oldest debt. Equal amounts and unclear payment descriptions need a person's review.

Result: you can see which documents are settled and why a debt or advance remains. This screen does not yet generate a reconciliation statement from the selected book.

Invite an accountant#

1. Open Accounting → Today → Invite accountant; the dialog is also available in settings.
2. Enter the email, required books, permitted actions and access expiry.
3. Check the invitation and access together before assigning closing or form approval.

If the access includes export, the accountant can download the journal of their book: Accounting → Reports → Journal export (select that book at the top of the page). Exports of other books are not visible to them.

Book access does not grant access to rs.ge. Arrange authority to act in the tax portal separately.

A waybill or message has arrived in rs.ge#

The rs.ge integration has not launched. Check waybills, tax invoices and messages in the tax portal.

Check inventory receipt and book posting separately: external confirmation does not create them automatically. See rs.ge documents.

Keep the different taxes separate#

Special regimes, non-resident payments, exemptions, treaties and tax adjustments require separate review. A calculation field does not establish full coverage of every legal basis.

The VAT threshold and small-business conditions are different rules. An application warning neither grants nor revokes a status.

Prepare annual reporting#

Accounting includes category/standard tools and annual package preparation. For category III/IV entities, check the applicable standard and reporting scope with an accountant.

1. Review the months and compare turnover with supporting documents.
2. Check annual figures and missing notes. The package does not yet replace a complete, reviewed set of disclosures.
3. Go to reportal.ge and follow the SARAS filing system's instructions.
4. Keep the filing confirmation separately from the prepared file.

SARAS has its own sign-in process. Do not assume your rs.ge password works there; use the portal's registration or account recovery.

What the application does not do#

• Sign or file reports, or make tax payments.
• Receive or confirm rs.ge documents, or read tax correspondence.
• Register tax statuses or decide legal applicability instead of an accountant.
• Automatically transfer sales, inventory and payroll into the books at present.
• Guarantee a full annual SARAS package or database restoration from an ordinary report export.

Troubleshooting#

Frequently asked questions#

Will the application submit a return to rs.ge?#

No. It helps prepare the calculation; filing and acceptance checks happen in the tax portal.

I am a small business with wine tourism or agritourism. Why 3% from GEL 500,000?#

The small business return rate and the radar take the threshold from the organization profile. The GEL 700,000 threshold belongs to a wine tourism or agritourism business with an officially granted status: the National Tourism Administration grants it by an individual act, and the status applies from the first day of the month after the act. Mark the trait ge.wine_tourism or ge.agritourism in “Organization” → “Business profile” and enter the act itself under “Statuses granted by an authority”: authority, act number and date, and if needed the start date stated in the act and the end date. Without the trait the program uses GEL 500,000. When the status check is enabled for your organization, GEL 700,000 applies only to months in which the act is in force; a trait without an act gives GEL 500,000 and the note “Trait without a status act”. A change or end of the status does not recalculate returns that are already approved.

The wizard says the regime does not fit my activity. What should I do?#

At the regime step of “Accounting setup” the program checks the regime against the activity in the organization profile. For example, micro business is not available for trade, and haircuts, manicure and solarium are subject to the fixed tax — micro and small business do not apply to them. This limits the kinds of operations, not the whole salon: cosmetics sales and services outside the list stay in their regime, while income from haircuts and manicure must be separated — it is not part of the 1%/3% base. The program does not yet tell such sales apart, so exclude them manually: on the “Accounting” → “Small business” screen, the “Excluded income (fixed tax)” block takes a month and an amount; it is subtracted from the radar income, from the month's tax and from lines 15, 17 and 18 of the return (works when the status check is enabled for your organization). The fixed tax can be used by both an individual entrepreneur and a legal entity that is not a VAT payer, carries on a listed activity and has been granted the status; other activity is taxed under the general rules. The program does not calculate the fixed tax yet: choose the “Fixed tax” regime in the wizard (available to both an individual entrepreneur and a legal entity), compute the tax outside the program and do not choose another regime in its place. The warning does not block your choice and files nothing: the regime is confirmed by an application in rs.ge.

The threshold radar warned me. Am I already VAT registered?#

No. Check the obligation and deadline under current rs.ge rules, then enter actual registration details in the profile.

Why is the book empty while the POS works?#

Sales and inventory reach the books only when the location is linked to the organization and the book is configured; documents dated before the link are not loaded automatically. Check the link and the "Source completeness" tab.

Where do I file annual financial statements?#

Through reportal.ge following SARAS instructions. This is separate from a tax return in rs.ge.

Related sections#

• Month closing
• Balance import
• Payroll in Georgia
• rs.ge documents
• Finance and counterparties