Close a month and check reports in Georgia

Closing fixes a reviewed period and limits changes. It does not make an incomplete book complete or file a return.

The Georgia package is in beta. Sales, inventory and payroll are transferred into the books automatically; a month whose completeness is not proven holds closing (details). General information, not tax advice; agree postings and reporting decisions with an accountant.

What you need to start#

• The correct Georgian organisation, book and month.
• Closing permission; report-reading permission is insufficient.
• Checked opening balances and documents for the month.
• Statements, payroll, asset and currency details where relevant.

Open Accounting and the month closing tool. Checks and actions depend on the book, regime and permissions.

Step 1. Check the month's completeness#

1. Check the organisation and period in the header.
2. Review Needs attention and available source-completeness information.
3. Compare book turnover with sales, purchases, inventory and payroll. Zero turnover for an active business needs explaining.
4. Reconcile statement and book balances and investigate unclassified movements.
5. Check open counterparty documents, payment allocations and advances.
6. Ensure opening balances and manual entries do not duplicate existing amounts.

Result: material turnover has a source; missing data is not mistaken for no transactions.

If a source does not arrive automatically, agree how to record it with the accountant. Do not add a manual entry over an existing posting.

Step 2. Run month-end jobs#

Select Run month-end jobs where available. Wait for completion and read the job messages.

Depreciation uses asset records and policy. A job does not add assets missing from the inputs.

Revaluation applies to monetary items under book rules. It does not revalue every foreign-currency amount in the same way, including advances and asset costs.

If a rate is missing, investigate the warning. Do not substitute zero or today's rate for an old date. Check historical rate coverage separately.

Result: job calculations have been checked, and errors and supporting evidence reviewed before closing.

Step 3. Resolve errors and adjustments#

New-format books have Adjustments for justified entries, not for hiding differences.

1. Identify the cause: a source error, omission, wrong account or accounting adjustment.
2. Where necessary, create a New adjustment, specifying the date, type and reason.
3. Check debit, credit, currency and preview.
4. Complete the book's required review and approval, then post the document.
5. Return to the report and check the changed value.

Do not replace source corrections with an arbitrary balancing amount. For a closed period, first agree the permitted correction process.

Step 4. Choose the closing action#

1. Read check results and blocking messages.
2. Choose an action and verify the book and month in the confirmation.
3. Complete it and check the updated status.

Final closing and locking are not ways to dismiss warnings. If corrections are expected, agree the process with the accountant first.

Step 5. Check and save reports#

Open the trial balance, general ledger and profit and loss report available for the book.

1. Select the checked book and period.
2. Drill into material amounts to entries and supporting evidence.
3. Check opening balance, turnover, closing balance, unusual and negative amounts.
4. Download an offered format; options depend on the report and permissions.
5. Keep the package with evidence and external receipts if reporting has been filed.

Result: a report from the checked book is saved. A PDF, XLSX or CSV is neither filing to rs.ge/SARAS nor a backup for restoring the entire database.

Limitations#

• Successful jobs do not prove that all business transactions were entered.
• Revaluation and depreciation require correct policies and inputs.
• The full annual SARAS disclosure package needs separate preparation.
• Closing a book does not close a bank account, POS shift or tax-portal period.

Troubleshooting#

Frequently asked questions#

Can I close without checking source documents?#

A technical status does not establish completeness. First compare the book with documents.

Must I check reports again after reopening?#

Yes. Changes may affect balances, taxes and later months; repeat the relevant checks.

Does closing send a return?#

No. Preparation and manual filing are separate.

Related sections#

• Setup, bank and returns
• Balance import
• Assets and depreciation
• Payroll in Georgia