Manage rooms
For small hotels with room statuses, arrivals and cleaning in separate notes.
Test the reception workflow →For small hotel owners and managers
Small hotel software: rooms and check-ins
Open a booking from the room calendar to review the guest, dates and total in one panel. Reception checks the stay, while shift tasks help pass work to the next team member.
Free: a room board for up to 5 rooms per location; other modules and connections have their own terms.
No card to register. Open the hotel section manually after location setup.
OTA channels are in a test environment. Arbitrary PMS integration and automatic migration are not promised.
- A calendar of existing reservations
- Guest, dates and total in one booking panel
- Tasks for shift handover
Choose your starting point
Take room-service orders
For hotels with a restaurant. Guests open a QR menu; your team receives orders.
Explore room service →I already have a PMS
Try guest orders separately. Do not assume automatic guest, bill or stay-status transfer.
Review the boundaries → Your data and pricesTest before migrationConnections vary by country and plan
- occupancy and cleaning
- Room
- stay details
- Arrival
- cleaning handover
- Departure
- room type and dates
- Rate
How your team works
Reception
- Opens an existing reservation from the calendar to check the guest and dates
- Records arrivals and departures
- Reviews stay details
Housekeeping
- Updates cleaning statuses
- Checks readiness before arrival
- Marks unavailable rooms out of service
Manager
- Reviews types and rates
- Sets handover rules
- Measures time to find a ready room
Guest
- Room orders need a separate QR code
- Menu and order intake are configured separately
- Test billing and payment before launch
What you need to start
Room list
Names, types, capacity and current statuses.
Stay rules
Rates, dates, arrival and departure times, timezone.
Responsibilities
Who checks guests in, updates cleaning and confirms readiness.
Browser and internet
Test team devices. Payment and hardware connections are separate.
Your first workflow
- 1
Create a hotel location
Set Hotel as the business type and check the timezone.
- 2
Add one room
Review type, capacity, rate and cleaning status.
- 3
Test a stay
Check in and out, review the room status and train your team.
Try your own example
Product steps, not testimonials or promised results.
Guest request from the room
In-room dining
Reservation on the calendar
What happens in the recording
Shift tasks
View full size
Example: departure from room 101 and the next arrival
A workflow to test. Some steps already work end to end: a new reservation immediately blocks the room on the calendar for its dates, and a shift task that requires a photo and a note cannot be closed without them. Walk through check-out, cleaning statuses, check-in and stay payment yourself with one room.
- 1
Record departure
Review the stay, check out and verify the cleaning status.
First stay → - 2
Complete cleaning
Walk through cleaning, inspection and readiness. Agree who confirms the final step.
Room operations → - 3
Check in the next guest
Review the room and rate. Measure handover time and manual questions.
More about the PMS board →
Where it helps the owner
Small hotel
Example: reception checks room statuses after morning departures. Measure handover time and manual questions.
Hotel with a restaurant
Example: test breakfast ordered to one room. Kitchen workflow and stay-bill charges need separate checks.
Existing PMS
Example: keep stays in your current system and test guest orders separately. Reconciliation remains your procedure.
Example situations. Measure time and costs with your own operations.
Room limits, connections and team setup
Room limits, connections and team setup
Room-board limits apply per location, not to a complete PMS package.
What to budget for
- Current room-board limits: Free 5, Basic 20, Premium 100, Enterprise unlimited per location
- Brand plan prices are on the pricing page; no complete PMS package is assigned here
- Telephony, payment providers and other connections may cost extra
- Budget for data preparation and staff training; no guaranteed savings or launch time
What you can start for free
The current free room-board limit is five rooms per location. Test one room and one stay; check other features and connections separately.
Start with one roomNo card to register. Open the hotel section manually after location setup.
What to consider before you start
- OTA/channel manager remains in a test environment; production Booking.com exchange is not included.
- iCal shares occupancy with a delay, without rates or restrictions.
- Automatic migration and every guest service appearing on a stay bill are not promised.
Test your workflow and required connections before migrating data.
Frequently asked questions
Must I migrate the whole hotel?
No. Test one room, check-in, check-out and cleaning. Agree shift procedures before adding the rest.
Can I keep another PMS?
Consider guest orders separately. Automatic bills, guests or statuses transferring to an arbitrary PMS are not promised; define reconciliation first.
Details for every screen are in the help centre. Where to start →
Test one room with reception
Prepare its type, rate and status, then check a test guest in and out before deciding what to migrate.
No card to register. Open the hotel section manually after location setup.