Occupational Safety and Health Management System Regulations

Employer / organization​

No. Document number​, Document date. Approval: Approval particulars​. Effective from Effective date.

The occupational safety and health management system (СУОТ) applies to: Scope: units, processes and workplaces​. The employer ensures safe conditions, prevention of harm to health and compliance with state requirements; employees participate in identifying hazards and observe established measures. Policy and measurable objectives: The employer undertakes to protect employees' lives and health, comply with mandatory requirements, prevent injuries and occupational diseases, identify hazards and reduce risks. Employees participate in discussing measures and may report hazards without obstruction. Objectives are based on risk assessments, incidents and monitoring results and are supported by resources.

Additions reflecting actual circumstances: Occupational safety and health policy and measurable objectives​. Objectives are reviewed for relevance in light of monitoring results and changing conditions.

Allocation of managers' and employees' duties, authority and resources: The head approves policy, allocates authority and provides resources. Unit heads organize safe work, check authorization, workplace conditions and implementation of measures. The OSH specialist or department coordinates methodological support and monitoring. Employees observe requirements, use protective equipment and report hazards. Delegating individual functions does not release the employer from its duties.

Additions reflecting actual circumstances: Allocation of duties, authority and resources​. Delegating individual functions does not release the employer from responsibility. The OSH specialist's functions are performed by OSH specialist's full name and position​. Employee information, consultation and hazard reports: Information and hazard reporting channels​. Employees have the right to safe work and protection against retaliation for lawfully reporting a threat.

Hazard identification, assessment of risk levels, selection of measures and monitoring of residual risk: Hazards are identified for routine work, maintenance, repairs, cleaning, emergencies and changes. Mechanical, electrical, chemical, biological, ergonomic and organizational hazards, transport, fire and external effects are examined. Methods and scales are chosen according to the work. Special assessment of working conditions (СОУТ) and occupational risk assessment are related but separate procedures. Results are communicated to employees and included in the action plan. Additions reflecting actual circumstances: Hazard identification, risk assessment and management procedure​. Special assessment of working conditions and occupational risk assessment are separate, interrelated processes; neither replaces the other. Priority is given to eliminating hazards, then reducing exposure through engineering and organizational controls and using necessary personal protective equipment (СИЗ). Changes in processes, equipment, materials and conditions are assessed for safety beforehand. Results inform an action plan with responsible persons, deadlines, budget and measurable outcomes. The employer provides funding; costs are not transferred to employees.

Briefings, training, knowledge assessment, supervised on-the-job training and work authorization: Mandatory types are identified for each position. The manager checks documents before authorizing work; the coordinator monitors deadlines. Changes in work trigger a check of additional training needs. Reading an internal regulation does not replace assessment of knowledge and practical skills. Additions reflecting actual circumstances: Briefings, training, supervised on-the-job training and work authorization​. Work without mandatory preparation is prohibited. Medical examinations, personal protective equipment, sanitary and welfare facilities, and applicable guarantees: Medical examinations are arranged for statutory categories based on factors and work types; medical examination conclusions are considered before work authorization without disclosing diagnoses. Protective equipment is selected according to hazards, conditions and applicable standards and supplied at the employer's expense; training in use, care, replacement and records are provided. Sanitary and welfare facilities are kept serviceable. Guarantees are established where the relevant grounds exist. Additions reflecting actual circumstances: Medical examinations, personal protective equipment and welfare facilities​. Types and frequency are determined by actual work and lawful grounds. Emergency preparedness, first aid, accident reporting and response, minor injury recording and investigation: Employees immediately report injuries, minor injuries, emergencies and hazards to the manager. The manager arranges assistance, emergency calls, prevention of escalation and preservation of the scene where safe. Authorized persons ensure required notifications, investigation and records. Causes are analyzed to revise measures; an employee's report is not replaced by a conclusion of fault. Additions reflecting actual circumstances: Emergency, accident and minor injury response​. In an immediate threat, measures are taken to stop dangerous work and protect people.

Monitoring working conditions, implementation, indicators and corrective action: Operational checks take place before and during work. Scheduled inspections cover implementation of measures, protective equipment serviceability, work authorization and current documentation. Results are recorded; for each nonconformity, identify the cause, corrective action, responsible person and deadline. Closure is confirmed by verifying the outcome.

Additions reflecting actual circumstances: Inspection procedures, indicators and corrective action​. Nonconformities are recorded with causes, responsible persons and correction deadlines; the effectiveness of measures is assessed. The employer analyzes system performance, employee requests, incidents and changed requirements, then revises relevant processes, objectives and resources. Formal rewriting of the entire Regulations every year without grounds is not required. Documentation, employee access, updating and storage: Each document has an owner, version, approval, storage location and access scope. Obsolete copies are withdrawn from use but retained for traceability for prescribed periods. Employees have access to current requirements relevant to their work. Changes are communicated to affected persons before new procedures are applied. Additions reflecting actual circumstances: OSH management system documents: maintenance, updates, access and storage​. Internal procedures are communicated to employees under the prescribed procedure. Signatory's position​ __________ / Employer's signatory: full name​ / Acknowledged by: full names, signatures, dates __________.

Before purchase and commissioning, check safety requirements, equipment compatibility, documentation and training and protective equipment needs. Assess new hazards before work begins. The initiating unit confirms readiness of workplaces, emergency procedures and personnel; unmet requirements are documented as commissioning restrictions.