Privacy policy required de facto under the Act on the Protection of Personal Information (個人情報保護法, "APPI") Articles 17-21 and 32 — since the 2017 reform there is no minimum records-held threshold, so the Act applies to any business, however small.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone.
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PRIVACY POLICY / PERSONAL INFORMATION PROTECTION POLICY (個人情報保護方針)
, , represented by Effective date:
This policy is issued under the Act on the Protection of Personal Information (個人情報保護法, "APPI"), Articles 17-21 and 32. Since the 2017 reform, the Act applies to any business handling personal information, regardless of the number of records held — there is no minimum-size exemption.
1. DATA WE COLLECT 1.1.
2. PURPOSES OF USE 2.1. 2.2. These purposes are disclosed before, or promptly after, collection, as required by the purpose-notification and purpose-limitation obligations of the APPI.
3. DISCLOSURE TO THIRD PARTIES 3.1.
4. OVERSEAS TRANSFER 4.1.
5. SECURITY MEASURES (安全管理措置) 5.1.
6. YOUR RIGHTS 6.1.
Questions or requests regarding this policy may be directed to:
This is a boilerplate template, not legal advice. Japan's employment, consumer, and food-safety regimes are subject to phased and periodic changes — including the April 2024 expansion of mandatory items in the 労働条件通知書 (Notice of Working Conditions) under the Labor Standards Act (労働基準法), the Freelance Act (フリーランス保護法, in force since 1 November 2024), the 2020 Civil Code (民法) reform requiring a stated liability cap (極度額) in guarantor agreements (身元保証書), the Act on the Protection of Personal Information (個人情報保護法, "APPI"), the Act on Specified Commercial Transactions (特定商取引法), and the Food Sanitation Act (食品衛生法) HACCP-based sanitation management requirement — have this template reviewed and adapted by a bengoshi (弁護士) or shakai hoken rōmushi (社会保険労務士) before use, and confirm current rules at mhlw.go.jp and caa.go.jp on the date of use.
Documents that are usually drawn up in the same process.
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2 of 11 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.